Present for the meeting was: Connie & Lewis Maynard, Liz Vas, Debby
Franks,
Shirley Lyson, Laurie Cutright Pat Graustein, Annette Diebhnan, Bill
Beach,
Jeff & Ronda Selter. Late to arrive was Henry Clay.
The meeting was called to order at 7:08 by Liz followed by the pledge.
Lisa wasn't able to attend but did send the crime report.
The secretary report was read. Jeff made the motion to accept it as
is
and Pat seconded it. The motion passed.
The treasury has 58.35 in the bank and 7.67 in petty cash.
Old Business:
Jeff found the Calvary hat bands at Jacob's . We can order them for
around 6 - 8 dollars. We discussed ordering extra to have on hand for
future
new members. I'll stop by to see Bobby soon and see what he has and
order
some. No motion or vote was taken.
It was discussed sending a letter signed by all members to the Sheriffs
office
to see about getting the money we have in our account. I have since
found that
to get this money we have to purchase something that has to be approved
by
the Sheriffs office and the bill sent to them. No checks can be made
out to
a person.
Norfolk and Southern will be attending the March meeting and will give
a presentation
of about 45 minutes and then talk to us about how we can help them
and how they might
be able to help us.
Debby is working on signs, letterheads, ID cards and flyers. She needs
ideas where
to find strips or rolls of magnetic material for signs.
The 4-H tack sale is April 26 from 9 - 3 at the Saline Fairgrounds.
Jeff made a motion
that we rent a table for our flyers and to sell any used tack donated.
It was also added
that if someone wants to sale tack or saddles the Patrol would get
1O%. This would help
to pay for the table. We're also checking to see if we could run a
50/50 raffle.
Pat seconded the motion. Motion passed. Annette suggested we have receipts
ready
for any cash donations we might get. At our table we will also display
what we have
accomplished on posters.
The flag place Debby checked is way too expensive. If you know of a
place that does flags
please let me know.
Ideas on fundraising are 50/50 raffles at different places with the
member selling the most
tickets at each function receiving 10% of our take. Debby suggested
having a poker ride
either June 8 or Aug. 10. She volunteered to be in charge of it. Cards
would be folded and
taped and placed at different check points. At the end of the ride
the best hand would win
a prize. Bill made a motion to accept Debby's suggestion and Jeff seconded
it.
Motion was passed. Some ideas for start and ending sites were Sanford
Park or
Wasem's Orchard. We also talked about selling refreshments at some
of the
check points. Another fundraiser suggested was selling hot dogs and
pop at
some of the horse shows. To help advertise we would be willing to hand
out
the Horse show - show bills. Annette made a motion to accept this idea
with
Bill seconding it. The motion passed.
Jeff has rechecked on the road signs. They were held being put up because
of the driving conditions during the winter. Their still slated to
be put
on the roads by Spring.
New Business
To help raise money for the treasury any items bought by the treasury
would be
rounded to the next dollar when purchased by the members. Bill made
this motion
and Jeff seconded it. The motion was passed.
There has been a concern about non- members riding in the parades. The
insurance
doesn't cover any one not a member of our group. Since safety is our
largest concern
it was discussed having yearly evaluations for each member and their
horse.
A minimum of three (3) officers would make the decisions whether each
member and
their horse is ready to ride in the parades. All evaluations would
be made after
having taken part in three (3) training or obstacle courses. Pat made
the motion to
add this to 5A in our membership guidelines. Jeff seconded it The motion
was passed.
HVA will train us in First Aid and CPR sometime in March at the Gilben
Home on Huron St.
for nothing. We were hoping for Monday the first and Friday the 7th.
I haven't heard
back on the dates so if they are a go I will put the phone tree in
effect.
At March's meeting I will have membership information sheets for everyone
to fill out.
It is time to update these sheets.
Bill's wife Carol can make us saddle pads, double canvas with the yellow
border for $15.
If your interested please call her at 461-1357.
May 3rd there will be a Equine dentist at Sanford Park doing horses
teeth and giving a
seminar on keeping your horses teeth in good shape. The cost per horse
is $35 and nothing
for the seminar.
Lewis won $6 in the 50/50 raffle.
Henry (who had to come even if late so he could do this) made a motion
to adjourn
the meeting at 9:00. Pat seconded it. The motion was passed.
Next meeting is March 12. See you there.